This is not an actual appointment form. The below form is to request an appointment, we will get back to you to confirm if the requested date and time is available.
VACANCIES
PA TO GENERAL SECRETARY (TEMP CONTRACT)
PA TO GENERAL SECRETARY (TEMP CONTRACT) Closing Date : 2024-07-10 JOB RESPONSIBILITIES OPERATIONAL REQUIREMENTS: -Organising the General Secretary’s calendar for all appointments on an ongoing basis -Effectively manage all filing systems to ensure that confidential and administrative files are recorded correctly and are securely stored -Coordinate meetings and all travel arrangements for office of the General Secretary ensuring that all logistical arrangements (venue, travel, accommodation and catering) are coordinated and executed -Track and monitor all activities as outlined by the minutes of the NOBs, NEC and secretariat meetings to ensure that objectives are executed effectively - Coordinate all activities relating to any task team or working group as established from time to time by the leadership structures MEETING MANAGEMENT: -Coordinate and prepare for various meetings (e.g., DOH, HPCSA etc.) and functions on time -Compile agendas by obtaining information from relevant parties and ensuring they are distributed timeously -Effectively compile minutes of various meetings and distribute accordingly once approved -Ensure that all logistical arrangements and administrative functions are executed effectively for all activities required of the General Secretary, including purchase orders, travel arrangements, and meeting packs COMMUNICATION: - Screening telephones calls, enquiries, and requests, and often handle them on behalf of the General Secretary, when appropriate -Ensure that an acknowledgement of receipt is sent out to all communiqué received for the General Secretary. Ensure that all urgent issues are communicated effectively to the General Secretary for timeous action or written response - Develop and implement effective communication activities for external customers and stakeholders - Write letters to external stakeholders on behalf of the General Secretary -Assist the General Secretary and other NOBs with written correspondence as and when appropriate -Produce documents, briefing papers, reports and presentations as requested or dictated by the General Secretary or other NOBs as well as members of the National Executive committee FINANCE: -Keep up-to-date records of all expenditures for the General Secretary and ensure that all payments are processed accurately and timeously, including honorarium payments -Monitor specific budget items and report on a monthly basis -Ensure that all financial documentation for processing is coordinated for the department TRAINING & EXPERIENCE REQUIRED: -Diploma or certificate in Administration or equivalent -5-10 years in a similar role -3-5 years in meeting management (creating agenda and meeting minutes) -Excellent Communication skills (verbal & written) -Office administration -Computer skills (Excel, Word and Power Point) -Time management skills -Self-driven -Report writing -Interpersonal skills -Attention to detail GENERAL & REQUIREMENTS: -Recent Curriculum Vitae -Three references -Certified copy of your ID or Passport (not older than 3 months) -Certified copies of your qualifications (not older than 3 months)
SKILLS:
Location: Pretoria
To apply: Submit a detailed CV to info@samatu.org.za indicating clearly on the subject line which position you are applying for (i.e. Application for PA to General Secretary).
Closing date: 10 July 2024
Should you not hear from us within two weeks after the closing date please consider your application unsuccessful
Finance and Compliance Officer
Finance and Compliance Officer Closing Date : 2024-04-12 Job Responsibilities: • Responsible for large amounts of financial data and ensure that records are kept up to date and accurate • Evaluate the data you collect to prepare reports such as earnings statements, profit-and-loss statements, periodic financial reports, and cash-flow sheets • Budget implementation and control, including budgets allocated for head office and provinces • Ensure that the union’s expenditure does not exceed the approved budget ,by monitoring the approved budget against the monthly expenses • Administer all Purchases requisitions and payments • Prepare reports to be shared with union leadership • Responsible for the accounting function and statutory compliance in terms of the financial policy and procedures and, SAMATU’s Constitution • Maintaining all books of accounts in accordance with International Reporting Standards • Maintain and update of the assets register • Reconcile all bank statements monthly • Balance all control accounts relating to payroll • Assist in the preparation of the year end documentation for auditors • Perform all general finance administration • Administer and submit all statutory deductions and contributions, eg EMP 201, PAYE, SDL Income tax returns • Provide key administrative support for the Finance Committee (FinCom) in collaboration with the National Treasurer • Recon of Membership fees and member head count monthly • Recon of Bargaining counsel fees monthly Training and Experience Required: • Bachelor's degree or equivalent in Accounting/Finance with 5-10 years practical experience Knowledge: Skills: General & Requirements: Based in the Pretoria south area Term: Full time Location: Pretoria To apply: Submit a detailed CV to info@samatu.org.za, indicating clearly on the subject line which position you are applying for (i.e. Application for Finance and Compliance Officer). Closing date:12 April 2024 Start date: Immediately Should you not hear from us within two weeks after the closing date please consider your application unsuccessful
• Experience in a union environment (Advantage)
• Ability to implement accounting principles
Financial reporting and overseeing compliance of policies and procedures.
Computer literate i.e. Sage, Word, Xcel, etc.
Relevant Legislation
General Ledger Reconciliation
Interpretation of financial information and risk analysis
Verbal and written communication skills
• Time management skills
• Relationship management
• Self-driven
• Report writing
• Interpersonal skills
• Excellent interpersonal skills
• Ability to work under pressure
• Attention to detail and excellent record keeping skills
• Excellent administrative and communication skills
• Team player
Recent Curriculum Vitae
Three references
Certified copy of your ID or Passport (not older than 3 months)
Certified copies of your qualifications (not older than 3 months)
Salary negotiable
APPOINTMENT OF EXTERNAL AUDITORS
APPOINTMENT OF EXTERNAL AUDITORS Closing Date : 2023-03-15 REQUEST FOR PROPOSAL DESCRIPTION: APPOINTMENT OF EXTERNAL AUDITORS The South African Medical Association Trade Union (SAMATU) is inviting qualified, experienced and reputable service providers to submit proposals for provision of regulatory external audit services. INVITATION FOR PROPOSAL Proposals are hereby invited from qualified and experienced contractors to provide external audit services for SAMATU. SAMATU’S Financial year runs from 1st January to December. The period to be audited will run over two financial years starting from April 2020 to December 2022. SCOPE OF SERVICES The SAMATU seeks to appoint a qualified service provider for the provision of external Regularity Audit Services. The appointed auditors will report to SAMATU General Secretary. The audit will be for 2020/2021/2022 Financial years. Proposals should clearly indicate the capability and experience in carrying out such services. Interested Audit firms are requested to submit tender documents for technical proposal and financial proposal. The proposal should contain the following information: - Organisational profile NO CONTRACT Bidders shall note that this RFP does not commit to any course of action resulting from the receipt of Bids/Proposals and SAMATU may, at its discretion, reject any Bid/Proposal that does not conform to instructions and specifications that are contained herein or select a Bidder based upon its own unique set of criteria. Nothing in this document shall be construed as a contract between the parties. The terms and conditions of the contract will be negotiated with the appointed service provider. SUBMISSION OF PROPOSALS All proposals are to be submitted electronically to finance@samatu.org.za. No late proposals will be accepted. Responses submitted by companies must be signed by a person or persons duly authorised. DEADLINE FOR SUBMISSION Proposals shall be submitted at the address mentioned above no later than the closing date of 15 March 2023 during SAMATU business hours. SAMATU business hours are between 08h30 and 17h00. Where a proposal is not received by SAMATU by the due date and stipulated place, it will be regarded as a late tender. Late tenders will not be considered.
- Proposed approach for audit work
- Details of relevant experience within the audit sector
- Audit improvement and value-add that could be offered to SAMATU
- Profile of senior staff such as audit partner. Must be registered with the Independent Regulatory Board for Auditors (IRBA). Audit Manager must be registered with CA (SA) as well as the auditors who would supply the services
-Recent tax clearance certificate
-Indicative work plan
- Details of previous clients as well as references
- Financial proposal, providing a full breakdown of hours per member of staff and any additional charges
-Evidence of registration with required statutory agencies IRBA and CA (SA)
PA TO GENERAL SECRETARY
PA TO GENERAL SECRETARY Closing Date : 2023-07-10 JOB RESPONSIBILITIES OPERATIONAL REQUIREMENTS: -Organising the General Secretary’s calendar for all appointments on an ongoing basis -Effectively manage all filing systems to ensure that confidential and administrative files are recorded correctly and are securely stored -Coordinate meetings and all travel arrangements for office of the General Secretary ensuring that all logistical arrangements (venue, travel, accommodation and catering) are coordinated and executed -Track and monitor all activities as outlined by the minutes of the NOBs, NEC and secretariat meetings to ensure that objectives are executed effectively - Coordinate all activities relating to any task team or working group as established from time to time by the leadership structures MEETING MANAGEMENT: -Coordinate and prepare for various meetings (e.g., DOH, HPCSA etc.) and functions on time -Compile agendas by obtaining information from relevant parties and ensuring they are distributed timeously -Effectively compile minutes of various meetings and distribute accordingly once approved -Ensure that all logistical arrangements and administrative functions are executed effectively for all activities required of the General Secretary, including purchase orders, travel arrangements, and meeting packs COMMUNICATION: - Screening telephones calls, enquiries, and requests, and often handle them on behalf of the General Secretary, when appropriate -Ensure that an acknowledgement of receipt is sent out to all communiqué received for the General Secretary. Ensure that all urgent issues are communicated effectively to the General Secretary for timeous action or written response - Develop and implement effective communication activities for external customers and stakeholders - Write letters to external stakeholders on behalf of the General Secretary -Assist the General Secretary and other NOBs with written correspondence as and when appropriate -Produce documents, briefing papers, reports and presentations as requested or dictated by the General Secretary or other NOBs as well as members of the National Executive committee FINANCE: -Keep up-to-date records of all expenditures for the General Secretary and ensure that all payments are processed accurately and timeously, including honorarium payments -Monitor specific budget items and report on a monthly basis -Ensure that all financial documentation for processing is coordinated for the department TRAINING & EXPERIENCE REQUIRED: -Diploma or certificate in Administration or equivalent -5-10 years in a similar role -3-5 years in meeting management (creating agenda and meeting minutes) SKILLS: -Excellent Communication skills (verbal & written) -Office administration -Computer skills (Excel, Word and Power Point) -Time management skills -Self-driven -Report writing -Interpersonal skills -Attention to detail GENERAL & REQUIREMENTS: -Recent Curriculum Vitae -Three references -Certified copy of your ID or Passport (not older than 3 months) -Certified copies of your qualifications (not older than 3 months) Location: Pretoria To apply: Submit a detailed CV to info@samatu.org.za indicating clearly on the subject line which position you are applying for (i.e. Application for PA to General Secretary). Closing date: 10 July 2024 Should you not hear from us within two weeks after the closing date please consider your application unsuccessful
ORGANIZER
ORGANIZER Closing Date : 2023-02-26 JOB RESPONSIBILITIES: - Identifying geographic areas, technology, sectors, and industries providing opportunity for membership growth - Leading creative new member recruitment campaigns - Working closely with the Membership Department staff to integrate recruitment plan with existing member retention efforts -Traveling to trade shows, conferences, and other events on a regular basis for in-person recruiting - Working with the Communications Department to create effective membership recruitment materials - Creating a pre-event, on-site, and post-event sales plan, including systematic follow-up with potential members - Assisting members with questions about membership, renewals, and benefits - Representing and advocating the role of the Trade Union to existing and prospective members - Shared team tasks such as updating the member database, in-house renewal processing, file update and maintenance and other tasks as assigned - Serve as administrative liaison for the Chief of Staff TRAINING & EXPERIENCE REQUIRED: - Diploma in labour law or equivalent KNOWLEDGE: - 3-5 years as an organizer in a Trade Union environment - 3 years organizing in the health sector - General knowledge of the broader South African Healthcare Market and relevant regulations SKILLS: - Time management - Self-driven - Computer Literate - Interpersonal skills - Attention to detail - Verbal and written communication skills - Telephone etiquette GENERAL & REQUIREMENTS: - Based in the Pretoria - Recent Curriculum Vitae - Three references - Certified copy of your ID or Passport (not older than 3 months) - Certified copies of your qualifications (not older than 3 months) Location: PretoriaTo apply: Submit a detailed CV to info@samatu.org.za indicating clearly on the subject line which position you are applying for (i.e. Application for Organizer). Closing date: 26 February 2023 Should you not hear from us within two weeks after the closing date please consider your application unsuccessful
LABOUR RELATIONS OFFICER
LABOUR RELATIONS OFFICER Closing Date : 2023-02-26 JOB RESPONSIBILITIES OPERATIONS: - To provide expert advice and support to members and other key stakeholders on labour law and labour disputes daily - To represent SAMATU members at grievance processes, disciplinary hearings, conciliations and arbitrations to ensure adherence to fair labour practice - Refer dispute cases to the Bargaining councils and CCMA on behalf members - Prepare documents and witnesses for grievance disciplinary conciliations and Arbitrations - Appeal on behalf of members - Develop effective relationships with relevant stakeholders to promote good employee relations across the organisation - Ensure that all collective bargaining demands from members are consolidated, researched and submitted for negotiations - Assist and guide the Labour Relations unit with individual disputes at various dispute resolution forums, including HPSCA - Drafting collective agreements, policies and procedures relating to this function and ensure they are submitted timeously and where required implemented effectively - Attend to members who walk into the office wishing to have audience with the trade union - Provide advice to members on labour related issues, attend and participate in meetings between the employer and organized labour - Prepare, draft and file appeals for members against outcomes of misconduct hearings, lodge representations against abscondments terminations or deemed dismissals against members - Attend meetings relating to the Trade Union’s function including COSATU, CEC, Alliance Summit, Denosa RESEARCH: - Keep abreast of current legal trends and labour law and ensure that effective research is conducted on precedents to ensure that accurate advice, representation and negotiation can be done on behalf of the SAMATU members - Write articles on the current labour law changes, precedents, and trends to empower doctors and also host Labour Relations training for members (i.e seminars/ CPDs) - Provide feedback to all internal stakeholders after meetings to ensure effective knowledge sharing and generation of actions to address current concerns, trends or opportunities - Build and maintain effective working relationships with external key stakeholders to ensure that SAMATU is at the forefront of negotiations and latest news and trends in the Collective Bargaining arena REPORTING: - Monitor current trends in the public health service and proactively advise members of any changes through publications of Labour Relations articles. - Ensure that all Labour Relations enquiries and disputes are correctly captured onto the case management system thereby ensuring that all cases are managed effectively and efficiently - Capture cases on the Labour Relations database - Oversight reports and write Labour Relations reports TRAINING AND EXPERIENCE REQUIRED: - Diploma in Labour Law or equivalent - LLB advantage - 10 – 15 years in similar role - 5-10 years experience in the public healthcare sector KNOWLEDGE: - Extensive knowledge of Labour Laws such as LRA, BCEA, OHSA, PSA, EEA, etc. - Knowledge of Government Regulations and Policies - Knowledge of Public Service Collecting agreements - Understanding of Collective Bargaining and Union Environment - Knowledge of the laws, regulations, and procedures of Collective Bargaining - Knowledge of rules and standards of conduct in the public sector SKILLS: - Time management skills - Relationship management - Self-driven - Computer Literate - Report writing - Interpersonal skills - Attention to detail GENERAL & REQUIREMENTS: - Based in the Pretoria - Recent Curriculum Vitae - Three references - Certified copy of your ID or Passport (not older than 3 months) - Certified copies of your qualifications (not older than 3 months) Location: Pretoria To apply: Submit a detailed CV to info@samatu.org.za indicating clearly on the subject line which position you are applying for (i.e. Application for Labour Relations Officer). Closing date: 26 February 2023 Should you not hear from us within two weeks after the closing date please consider your application unsuccessful
REQUEST FOR PROPOSAL_INFORMATION TECHNOLOGY SUPPORT SERVICES
REQUEST FOR PROPOSAL_INFORMATION TECHNOLOGY SUPPORT SERVICES Closing Date : 2023-02-16 The South African Medical Association Trade Union (SAMATU) is requesting proposals from qualified vendors for Information Technology Support Services. SAMATU desires a fully outsourced IT management vendor to provide SAMATU with information technology services in the areas of network analysis and technical support, systems support, computer operations support, PC desktop technical support, software integration support, telephone system support, and assistance with emerging technologies and accessories. The qualified vendor will enable SAMATU to significantly improve information technology (IT) effectiveness, enhance its quality of services, minimize its support cost and maximize return on IT investment. Supply of IT equipment Purchase of basic equipment as required and advised by SAMATU 15 Cellphones
INVITATION FOR PROPOSAL
Proposals are hereby invited from qualified and experienced contractors to provide information technology support services.
SCOPE OF SERVICES
15 Laptops
Desktop Applications Support
Perform basic support functions including installation of PC’s, laptops, printers, and software; diagnose and correct desktop application problems in a timely manner; configure laptops and desktops for applications; and identify and correct hardware problems, performing advanced troubleshooting in a timely manner. Assist designated SAMATU personnel with hardware and software purchases as needed. Assist with warranty and other technical support.
Server Administration Services
Manage computer network and associated hardware, software, communications, and operating system(s) necessary for the quality, security, performance, availability, recoverability, and reliability of the system. Monitor server performance and capacity management services. Ensure scheduled preventive maintenance for equipment is promptly performed.
Network Administration Services
Scope of network administration services includes all SAMATU network equipment including switches, firewalls, routers, IP phone system and other security systems. Manage backup and disaster recovery systems for server, e-mail, and telephone system. Information on these systems must be backed up in a secure fashion following industry standard and SAMATU must have access to the backed-up information. The scope also includes primary installation and maintenance of printers, group policies, software and system updates (Windows, Office 365, firewall, anti-virus, etc.) as deemed necessary. Monitor network performance and capacity management services.
Audio-Visual Equipment Support
SAMATU has a conference room with overhead projector and wired microphone sound system for identified Committee meetings.
Security
Maintenance of virus/malware detection and spam reduction programs on SAMATU servers, email, telephone system, and all SAMATU computers and laptops. Perform security audits as requested and notify SAMATU personnel immediately of suspected breaches of security. Assist SAMATU in complying with best practices.
Telephone System
Management and maintenance of the VoIP phone system, including server, switches, and phones. Ensure the voicemail to email function is working properly. Assist SAMATU personnel with technical support for the phone system.
Information Technology Strategic Planning
Provide technical leadership for all technology issues. Make recommendations for future purchasing and technology needs. Keep SAMATU up to date on new technology changes and uses that will enable.
SAMATU to increase efficiency and reduce costs. Install equipment including new servers, software, and hardware and transfer data when required. Assist with policy formulation and application.
Help Desk Support
End user support must be timely, friendly, and professional. Urgent and emergency support must be available 24/7/365. Routine support must be available Monday – Friday from 8:00 a.m. to 5:00 p.m. for SAMATU employees.
End User Training
Provide training for various technologies as needed. This would normally be for common software or hardware used in a business setting or new equipment installed. This can be at the request of SAMATU or when a need is identified by the vendor. This cost for trainings would SAMATU RFP 2020-001 Page 9 be negotiated per training and in addition to the on-going contract services.
Onsite Support
Provide regular scheduled and dedicated onsite support to address SAMATU hardware and software issues. Additional onsite support may be needed for major projects.
Computer Inventory and Disposal
Vendor must provide monthly hardware inventory reporting. Disposal of surplus electronic equipment must be coordinated with the Finance and Human Resources Section Manager and comply with SAMATU Board adopted policies.
Contract
The terms and conditions of the contract will be negotiated with the appointed service provider.
SUBMISSION OF PROPOSALS
All proposals are to be submitted electronically to media@samatu.org.za. No late proposals will be accepted.
Responses submitted by companies must be signed by a person or persons duly authorised.
DEADLINE FOR SUBMISSION
Proposals shall be submitted at the address mentioned above no later than the closing date of 15 February 2023 during SAMATU business hours. SAMATU business hours are between 08h30 and 17h00.
Where a proposal is not received by SAMATU by the due date and stipulated place, it will be regarded as a late tender. Late tenders will not be considered.
REQUEST FOR PROPOSAL_PANEL OF ATTORNEYS
REQUEST FOR PROPOSAL_PANEL OF ATTORNEYS Closing Date : 2023-01-18 The South African Medical Association Trade Union (SAMATU) would like to invite suitable, qualified, and competent firms of attorneys to send proposals to be considered for inclusion on its panel of attorneys, as ‘preferred service providers’. Preferred service providers imply that the selected firms are a pool, not necessarily the only contracted service provider. The panel of attorneys will be required to provide legal services to SAMATU, on an ad hoc basis. 1. the provision of legal opinions to SAMATU 2. instituting or defending legal actions on behalf of SAMATU 3. Providing legal advice and counsel. 4. Researching and gathering information or evidence. 5. Drawing up legal documents as and when required. 6. Alternative dispute resolution 7. Provide training and development 8. To provide any general legal services to the union 9. Handling and/or presiding over grievances and disciplinary enquiries/matters of all employees. 10. Advice on changing employment law legislation and its potential impact (e.g. BCEA, LRA and Employment Equity Act etc.) as well as workplace discipline and counselling. APPOINTMENT TERMS PROPOSAL REQUIREMENTS · Each proposal must include brief history of the firm and outline the firm’s geographical structure · list of clients for whom legal services were rendered on a regular basis in the past 3 (three) years (the most recently served clients must be mentioned first and specify the nature of all work done) · The specialist fields of law of the firm and brief CVs of core service team that will be attending to SAMATU work with specific reference to their education/professional background and experience. · If a firm of attorneys has expertise in more than one field of law, all relevant fields must be indicated in the proposal together with demonstrated experience in the specified areas of law. · The hourly rate of each attorney must be included in the proposal. The written tender application should focus on the following aspects in order to be considered · Demonstration of the firm’s Legal experience including qualifications of the · Director/s and the team to be assigned to the Commission. · Specialized skills, expertise, and value-added services. · Shareholding and Management structure. · Submission of a Valid Fidelity Fund Certificate. · Proof of current and valid Legal Practice Council Membership for the Director of the Firm. DURATION OF APPOINTMENT A bid will constitute a binding offer, but such offer will be deemed not to have been accepted, unless and until a definitive contractual agreement (SLA) and other related documents are concluded between SAMATU and the preferred bidders, with or without further negotiation. · SAMATU or its authorised representatives have the right to enter into negotiation with one (1) or more bidders regarding any terms and conditions, including price(s), of a proposed contract. · SAMATU shall not be obliged to accept the lowest bid price. · SAMATU reserves the right to select another Preferred Bidder in the event that negotiations with the originally selected Preferred Bidder prove unsuccessful and/or unduly delayed. · Upon final selection and notification of the Preferred Bidder, a process of final negotiations will commence. Negotiations will be used to finalise outstanding elements of the SLA in an effort to arrive at a comprehensive binding SLA that will govern the relationship between SAMATU and the Successful Bidder. · Under no circumstances will negotiation with any Bidders, including with preferred Bidders, constitute an award or promise/ undertaking to award the contract or be construed as legitimate expectations by such Bidder. LABOUR LAW REQUIREMENTS (APPLICABLE TO ALL FIRMS WHO TENDERS FOR THE LABOUR LAW CATEGORY) LABOUR LAW The bidder must demonstrate relevant experience in providing legal advisory services in labour relations matters which may include the following: Provision of general labour related advice, legal opinions or related services including but not limited to: · Changing labour law employment legislation and its potential impact (e.g. BCEA, LRA and Employment Equity Act etc.) · Represent the employer at arbitrations, mediations, the Labour Courts, and other administrative hearings. · Handling grievance and, disciplinary and arbitration hearings. · Workplace discipline and counselling · Preside over disciplinary and grievance hearings and also act as initiators/prosecutors at hearings. · Dealing with Dismissals for Misconduct. Incapacity and Operational requirements matter under Section 189. Drafting of relevant labour related documentation including but not limited to: · Employment contracts, disciplinary codes, grievance procedures and collective agreements. BIDDER SELECTION SAMATU reserves the right to select the appropriate service provider(s) based on its requirements; and SAMATU may review its panel of law firms, add or remove any Bidder from the panel at any time before the expiry of the five (5) year period which the panel will be appointed. CONTRACT TERMINATION A contract/s with a successful Bidder/s may be terminated by SAMATU on the grounds of valid commercial or operational requirements that were not foreseen at the time of the Request for Bid being submitted and the contract being entered into. SAMATU, if it wishes to terminate the contract, shall be required to give 30 (thirty) days written notice of its intention to terminate the contract. Such notice must be preceded by bona fide discussion between SAMATU and the successful Bidders. In this instance SAMATU shall only remain liable for all amounts due to the successful Bidders with respect to the period ending on the date of the cancellation and shall not be held liable for any damages or losses on the basis of such a termination of the contract. SUBMISSION OF PROPOSALS All proposals are to be submitted electronically to media@samatu.org.za. No late proposals will be accepted. Responses submitted by companies must be signed by a person or persons duly authorised. DEADLINE FOR SUBMISSION Proposals shall be submitted at the address mentioned above no later than the closing date of 18 January 2023 during SAMATU business hours. SAMATU business hours are between 08h30 and 17h00. Where a proposal is not received by SAMATU by the due date and stipulated place, it will be regarded as a late tender. Late tenders will not be considered.
This RFP document details and incorporates, as far as possible, the tasks and responsibilities of the potential Service Provider(s) required by SAMATU. This RFP does not constitute an offer to do business with SAMATU, but merely serves as an invitation to bidders to facilitate a requirements-based decision process.
SAMATU may from time to time utilise the services of admitted Attorneys to provide legal services to SAMATU. These services may include
SAMATU does not guarantee that successful Bidders will receive work during their appointment term. Service Requests will be used on an ad hoc basis, as and when required by SAMATU. The principle of rotation to ensure equitable distribution will be applied and due diligence conducted to ensure that no conflict of interests exist prior to the allocation of work.
The term of the contract commencement will be agreed upon with the successful service providers. SAMATU reserves the right to terminate the contract of the service provider on the basis of poor performance, giving the service provider at least one (1) month’ prior notice thereof in writing.
NEGOTIATING AND CONTRACTUAL OBLIGATIONS
REQUEST FOR PROPOSAL_CONSTITUTION AND POLICY DEVELOPMENT
REQUEST FOR PROPOSAL_CONSTITUTION AND POLICY DEVELOPMENT Closing Date : 2023-01-18 The South African Medical Association Trade Union (SAMATU) would like to invite suitable, qualified, and competent firms of attorneys to send proposals for the development of policies and the constitution of SAMATU. · Each proposal must include brief history of the firm and outline the firm’s geographical structure · Changing labour law employment legislation and its potential impact (e.g. BCEA, LRA and Employment Equity Act etc.) · Understanding of the legal framework regulating trade unions · Understanding of policy development and implementation · Extensive experience in working with trade unions BIDDER SELECTION REPORTING
This RFP document details and incorporates, as far as possible, the tasks and responsibilities of the potential Service Provider required by SAMATU. This RFP does not constitute an offer to do business with SAMATU, but merely serves as an invitation to bidders to facilitate a requirements-based decision process based on a project (development of policies and constitution).
PROPOSAL REQUIREMENTS
List of clients for whom legal services were rendered on a regular basis in the past 3 (three) years (the most recently served clients must be mentioned first and specify the nature of all work done)
The specialist fields of law of the firm and brief CVs of core service team that will be attending to SAMATU work with specific reference to their education/professional background and experience.
If a firm of attorneys has expertise in more than one field of law, all relevant fields must be indicated but emphasis should be placed on the work that is required as per the request for proposal.
The hourly rate of each attorney must be included in the proposal.
The written request for proposal should focus on the following aspects in order to be considered
Demonstration of the firm’s Legal experience including qualifications of the
Director/s and the team to be assigned to the Commission
Specialized skills, expertise, and value-added services
Shareholding and Management structure
Submission of a Valid Fidelity Fund Certificate
Proof of current and valid Legal Practice Council Membership for the Director of the Firm.
NEGOTIATING AND CONTRACTUAL OBLIGATIONS
A bid will constitute a binding offer, but such offer will be deemed not to have been accepted, unless and until a definitive contractual agreement (SLA) and other related documents are concluded between SAMATU and the preferred bidders, with or without further negotiation.
SAMATU or its authorised representatives have the right to enter into negotiation with one (1) or more bidders regarding any terms and conditions, including price(s), of a proposed contract
SAMATU shall not be obliged to accept the lowest bid price
SAMATU reserves the right to select another Preferred Bidder in the event that negotiations with the originally selected Preferred Bidder prove unsuccessful and/or unduly delayed.
Upon final selection and notification of the Preferred Bidder, a process of final negotiations will commence. Negotiations will be used to finalise outstanding elements of the SLA in an effort to arrive at a comprehensive binding SLA that will govern the relationship between SAMATU and the Successful Bidder.
Under no circumstances will negotiation with any Bidders, including with preferred Bidders, constitute an award or promise/ undertaking to award the contract or be construed as legitimate expectations by such Bidder.
LABOUR LAW REQUIREMENTS
The service provider must demonstrate relevant experience in providing legal advisory services in labour relations matters which must include the following:
Provision of general labour related advice, legal opinions or related services including but not limited to:
SAMATU reserves the right to select the appropriate service provider(s) based on its requirements.
The appointed service provider will be expected to report on a weekly basis to a committee that id overseeing the project, and such shall take place until the project is successfully completed.
The report would be done in a hybrid format and therefore the service provider should be well equipped to comply with such a requirement.
TERMS OF PROJECT
The project is expected to take three weeks from the date of appointment.
SUBMISSION OF PROPOSALS
All proposals are to be submitted electronically to media@samatu.org.za. No late proposals will be accepted.
Responses submitted by companies must be signed by a person or persons duly authorised.
DEADLINE FOR SUBMISSION
Proposals shall be submitted at the address mentioned above no later than the closing date of 18 January 2023 during SAMATU business hours. SAMATU business hours are between 08h30 and 17h00.
Where a proposal is not received by SAMATU by the due date and stipulated place, it will be regarded as a late tender. Late tenders will not be considered
Labour Relations Advisor
Labour Relations Advisor Closing Date : 2022-08-03 JOB TITLE JOB PURPOSE To provide consulting services, representation, support and advice on complex labour and employment related matters to members of SAMATU, Administrator and office bearers in all provinces. JOB RESPONSIBILITIES • To provide expert advice and support to members and other key stakeholders on Labour related matters and Labour disputes daily to ensure adherence to fair Labour practices •Refer dispute cases to the Bargaining Councils and CCMA on behalf of members •Prepare documents and witnesses for grievance and disciplinary hearings, conciliations, and Arbitrations •Appeal on behalf of members •Develop effective relationships with the Employers and promote good employee relations across the organisation Liaise and assist with the National Collective Bargaining unit •To keep abreast of current legal trends and labour laws. Ensure that effective research is conducted on precedents to ensure that accurate advice, representation, and negotiation can be done on behalf of the SAMATU members •Update members on the current Labour Law changes •Develop, maintain, and update labour the relations database and provide and oversight Labour relations reports on a monthly, quarterly and annual basis •Analyse trends and capacitate SAMATU members on Labour law matters •To evaluate external legal assistance required TRAINING AND REQUIREMENTS Diploma in Labour Law, HR or equivalent LLB an advantage 5-10 years in a similar role 5-10 years in the public healthcare sector KNOWLEDGE Extensive knowledge of Labour Laws such as LRA, BCEA, OHSA, PSA, EEA, COIDA etc Knowledge of Government Regulations and Policies (Health Sector) Knowledge of Public Service Collective agreements Understanding of Collective Bargaining and Union Environment SKILLS Time management skills Conflict management Relationship management Self-driven Computer Literate Report writing Interpersonal skills Attention to detail Innovative To apply: Submit a detailed CV to info@samatu.org.za, indicating clearly on the subject line which position you are applying for (i.e. Application for Labour Relations Advisor). Should you not hear from us within two weeks after the closing date please consider your application unsuccessful Closing date: 03 August 2022
Labour Relations Advisor
REPORTING TO
Administrator
EMPLOYMENT TYPE
Permanent
LOCATION
Pretoria
•To represent SAMATU members at grievance procedures, disciplinary hearings, conciliations, and arbitrations
Finance and Compliance Administrator
Finance and Compliance Administrator Closing Date : 2022-08-03 JOB TITLE JOB REQUIREMENTS •Responsible for the accounting function and statutory compliance •Budget implementation and control •Planning and organizing •Report to the Administrator Should you not hear from us within two weeks after the closing date please consider your application unsuccessful
Finance and Compliance Administrator
REPORTING TO
Administrator
EMPLOYMENT TYPE
Permanent
LOCATION
Pretoria
TRAINING AND EXPERIENCE REQUIRED
Bachelor degree or equivalent in Accounting with 3-5 years practical experience.
Excellent administrative and communication skills.
Team player
KNOWLEDGE
Financial reporting and overseeing compliance of policies and procedures
Computer literate i.e. Sage, Word, Xcel, etc.
Interpretation of financial information and risk analysis
Verbal and written communication
SKILLS
Time management skills
Relationship management
Self-driven
Computer Literate
Report writing
Interpersonal skills
Attention to detail
GENERAL REQUIREMENTS
Cover Letter
Recent Curriculum Vitae
Three references
Certified copy of your ID or Passport (not older than 3 months)
Certified copies of your qualifications (not older than 3 months)
To apply: Submit a detailed CV to info@samatu.org.za, indicating clearly on the subject line which position you are applying for (i.e. Application for Finance and Compliance Administrator).
Closing date: 03 August 2022
Member Liaison Officer
Member Liaison Officer Closing Date : 2022-01-15 JOB TITLE EMPLOYMENT TYPE LOCATION The incumbent will cooperatively work with the Media & Marketing Officer, the Organising & Recruitment Officer, and the Administrator in building and maintaining relationships with the members of SAMATU. The Member Liaison Officer will be responsible for providing strategic input and direction for the data-handling and data-analysis for the organisation. KEY PERFORMANCE AREAS Data
Member Liaison Officer
REPORTING TO
Administrator
EMPLOYMENT STATUS
Full Time
Permanent
Pretoria
JOB RESPONSIBILITIES
-Curate the SAMATU Customer Relationship Management (CRM) system
-Ensure that new membership applications are processed accurately and timeously
-Ascertain the integrity of the member data, by updating and making efforts to obtain current data from members with missing data on the CRM
-Ensure the safekeeping of members data, in line with the Protection of Personal Information Act
Member/ Customer Service
-Attend to all membership enquiries/queries effectively and timeously
-Keep members up to date with their account statuses (i.e notify members with outstanding balances)
-Proactively participate in the development of member retention strategies
Finance
-Manage members’ accounts through the PERSAL and the bank (debit order) systems and ensure accurate allocation of funds received from members
-Follow up on outstanding membership subscriptions
-Update the members’ accounts accordingly, including annual category changes where applicable
-Reconcile members’ accounts
Recruitment
-Work closely with the Organising & Recruitment Department and the Media & Marketing Officer in developing strategic recruitment initiatives
-Contact prospects/ leads to turn them into active member
-Actively participate in the design of branding collateral that may be used to amplify and promote the brand
Reports
-Compile monthly reports of membership movement (new, recurring and terminated memberships)
-Produce various membership statistical reports when required to
-Compile monthly reports of outstanding membership subscriptions
JOB REQUIREMENTS
-Degree in Business Administration, Marketing or equivalent
-2 to 3 years experience in a customer service role/ marketing role
-Computer skills (Word & Excel).
-Ability to learn computer programs quickly
-Excellent verbal & written communication skills
|-Attention to detail
-Ability to work independently and in a team
If you meet the above requirements, send your resume to info@samatu.org.za and indicate the job title in the subject (Member Liaison Officer)
Should you not hear from us in two weeks after the closing date, consider your application unsuccessful.
Closing date: 15 January 2022
Striving for excellence in healthcare by empowering doctors
General: info@samatu.org.za
Membership Enquiries: data@samatu.org.za
Media Enquiries: media@samatu.org.za
Labour Relations: ir@samatu.org.za
Collective bargaining: er@samatu.org.za
Administration: admin@samatu.org.za
