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This is not an actual appointment form. The below form is to request an appointment, we will get back to you to confirm if the requested date and time is available.
REQUEST FOR PROPOSALS: OFFICE SPACE PROCUREMENT
Closing Date : 2024-08-30
INTRODUCTION:
The South African Medical Association Trade Union (SAMATU) is seeking proposals from property agencies to provide office space that meets our specified needs. The ideal location and specifications are outlined below:
LOCATION:
We aim to accommodate our staff conveniently traveling from Soweto and areas near Midrand/Johannesburg. Therefore, we have identified Menlyn and Centurion as prime locations.
OFFICE SPACE REQUIREMENTS:
The proposed office space should include the following:
1. A reception area
2. Currently, we are making use of 10 individual offices. To facilitate future growth, we should find premises that can accommodate at least 15-20 individual offices. In addition, it should consist of a big room that can be converted into an open plan office space for the proposed intern intake.
3. An eating/dining area where staff can have their lunch
4. Boardrooms (1 X 10 seater and 1 X 35 seater)
5. At least one kitchen. Preferably 2 kitchens if the office space has 2 floors
6. Minimum of 2 bathrooms for each male and female
7.Separate print room for preparation of documents for meetings
8. Basement or undercover parking for at least 30 vehicles.
SUBMISSION REQUIREMENTS:
Interested property agencies should submit the following details in their proposal:
1. Agency Information: Company name, address, contact person, email, and phone number.
2. Location Details: Proposed property addresses in Menlyn or Centurion.
3. Floor Plans: Detailed layout including reception, individual offices, eating areas, boardrooms, kitchens, bathrooms, and print room
4. Parking Arrangements: Confirmation of basement or undercover parking for at least 30 vehicles.
5. Pricing: Complete pricing details for the proposed space including rent, utilities, and other associated costs.
6. Timeline: Availability and projected timeline for moving into the new space.
7. Additional Amenities: Any extra features or amenities available with the proposed office space.
EVALUATION CRITERIA:
Location suitability
Compliance with space and facility requirements
Cost-effectiveness
Agency’s track record and references
Availability within the required timeline
SUBMISSION DEADLINE:
Please submit your proposals by no later than 30 August 2024 to data@samatu.org.za
Proposals submitted after the closing date will not be considered.
REQUEST FOR PROPOSALS: APPOINTMENT OF A PANEL OF ATTORNEYS
Closing Date : 2024-08-05
PURPOSE OF THIS REQUEST FOR PROPOSAL (RFP)
The South African Medical Association Trade Union (SAMATU) would like to invite suitable, qualified, and competent firms of attorneys to send proposals to be considered for inclusion on its panel of attorneys, as ‘preferred service providers’. Preferred service providers imply that the selected firms are a pool, not necessarily the only contracted service provider. The panel of attorneys will be required to provide legal services to SAMATU, on an ad hoc basis.
This RFP document details and incorporates, as far as possible, the tasks and responsibilities of the potential Service Provider(s) required by SAMATU. This RFP does not constitute an offer to do business with SAMATU, but merely serves as an invitation to bidders to facilitate a requirements-based decision process.
SAMATU may from time to time utilise the services of admitted Attorneys to provide legal services to SAMATU. These services may include
1. The provision of legal opinions to SAMATU
2. Instituting or defending legal actions on behalf of SAMATU
3. Providing legal advice and counsel.
4. Researching and gathering information or evidence.
5. Drawing up legal documents as and when required.
6. Alternative dispute resolution
7. Provide training and development
8. To provide any general legal services to the union
9. Handling and/or presiding over grievances and disciplinary enquiries/matters of all employees.
10. Advice on changing employment law legislation and its potential impact (e.g. BCEA, LRA and Employment Equity Act etc.) as well as workplace discipline and counselling
APPOINTMENT TERMS
SAMATU does not guarantee that successful Bidders will receive work during their appointment term. Service Requests will be used on an ad hoc basis, as and when required by SAMATU. The principle of rotation to ensure equitable distribution will be applied and due diligence conducted to ensure that no conflict of interests exist prior to the allocation of work.
PROPOSAL REQUIREMENTS
· Each proposal must include brief history of the firm and outline the firm’s geographical structure
· List of clients for whom legal services were rendered on a regular basis in the past 3 (three) years (the most recently served clients must be mentioned first and specify the nature of all work done)
· The specialist fields of law of the firm and brief CVs of core service team that will be attending to SAMATU work with specific reference to their education/professional background and experience.
· If a firm of attorneys has expertise in more than one field of law, all relevant fields must be indicated in the proposal together with demonstrated experience in the specified areas of law.
· The hourly rate of each attorney must be included in the proposal.
The written tender application should focus on the following aspects in order to be considered
· Demonstration of the firm’s Legal experience including qualifications of the
· Director/s and the team to be assigned to the Commission.
· Specialized skills, expertise, and value-added services.
· Shareholding and Management structure.
· Submission of a Valid Fidelity Fund Certificate.
· Proof of current and valid Legal Practice Council Membership for the Director
of the Firm.
DURATION OF APPOINTMENT
The term of the contract commencement will be agreed upon with the successful service providers. SAMATU reserves the right to terminate the contract of the service provider on the basis of poor performance, giving the service provider at least one (1) month’ prior notice thereof in writing.
NEGOTIATING AND CONTRACTUAL OBLIGATIONS
A bid will constitute a binding offer, but such offer will be deemed not to have been accepted, unless and until a definitive contractual agreement (SLA) and other related documents are concluded between SAMATU and the preferred bidders, with or without further negotiation.
· SAMATU or its authorised representatives have the right to enter into negotiation with one (1) or more bidders regarding any terms and conditions, including price(s), of a proposed contract.
· SAMATU shall not be obliged to accept the lowest bid price.
· SAMATU reserves the right to select another Preferred Bidder in the event that negotiations with the originally selected Preferred Bidder prove unsuccessful and/or unduly delayed.
· Upon final selection and notification of the Preferred Bidder, a process of final negotiations will commence. Negotiations will be used to finalise outstanding elements of the SLA in an effort to arrive at a comprehensive binding SLA that will govern the relationship between SAMATU and the Successful Bidder.
· Under no circumstances will negotiation with any Bidders, including with preferred Bidders, constitute an award or promise/ undertaking to award the contract or be construed as legitimate expectations by such Bidder.
LABOUR LAW REQUIREMENTS (APPLICABLE TO ALL FIRMS WHO TENDERS FOR THE LABOUR LAW CATEGORY)
LABOUR LAW
The bidder must demonstrate relevant experience in providing legal advisory services in labour relations matters which may include the following:
Provision of general labour related advice, legal opinions or related services including but not limited to:
· Changing labour law employment legislation and its potential impact (e.g. BCEA, LRA and Employment Equity Act etc.)
· Represent the employer at arbitrations, mediations, the Labour Courts, and other administrative hearings.
· Handling grievance and, disciplinary and arbitration hearings.
· Workplace discipline and counselling
· Preside over disciplinary and grievance hearings and also act as initiators/prosecutors at hearings.
· Dealing with Dismissals for Misconduct. Incapacity and Operational requirements matter under Section 189
Drafting of relevant labour related documentation including but not limited to:
· employment contracts, disciplinary codes, grievance procedures and collective agreements.
BIDDER SELECTION
SAMATU reserves the right to select the appropriate service provider(s) based on its requirements; and SAMATU may review its panel of law firms, add or remove any Bidder from the panel at any time before the expiry of the five (5) year period which the panel will be appointed.
CONTRACT TERMINATION
A contract/s with a successful Bidder/s may be terminated by SAMATU on the grounds of valid commercial or operational requirements that were not foreseen at the time of the Request for Bid being submitted and the contract being entered into. SAMATU, if it wishes to terminate the contract, shall be required to give 30 (thirty) days written notice of its intention to terminate the contract.
Such notice must be preceded by bona fide discussion between SAMATU and the successful Bidders. In this instance SAMATU shall only remain liable for all amounts due to the successful Bidders with respect to the period ending on the date of the cancellation and shall not be held liable for any damages or losses on the basis of such a termination of the contract.
SUBMISSION OF PROPOSALS
All proposals are to be submitted electronically to media@samatu.org.za. No late proposals will be accepted.
Responses submitted by companies must be signed by a person or persons duly authorised.
DEADLINE FOR SUBMISSION
Proposals shall be submitted at the address mentioned above no later than the closing date of 05 August 2024 during SAMATU business hours. SAMATU business hours are between 08h30 and 17h00.
Where a proposal is not received by SAMATU by the due date and stipulated place, it will be regarded as a late tender. Late tenders will not be considered